BIOTIME OVERVIEW AND OPERATION
Time and attendance has always been vital for all–scale companies and enterprises regardless of their size, type of business and structure of business processes. The losses occurring due to the late comings, truancies or inefficient staff deployment often result in sums considerably higher than the ones spent for installation and deployment of the software targeted at solving these problems.
BioTime is unexpendable for company’s heads, HR managers, security personnel, account managers, executives, secretaries and other employees of your company.
BioTime allows to:
Significantly reduce time and attendance costs; collect on-line information about employees’ presence in the office; create schedules and passway rules; generate and view various reports based on the registered events containing all kinds of information acquired from the database; control employees’ access to secured (and/or highly restricted) areas and checkpoints; create and manage areas’ and checkpoints’ access schedules and rules enabling customization of access for an individual employee or for the entire department or company; keep track of all employees’ movements in all office premises.
BioTime is designed for:
Time and attendance and access control of employees (using both standard means of identification (contactless card, passwords, PIN codes) and biometric ones (fingerprints)); creation and management of access schedules and passway rules controlling employees’ access to restricted areas and/or checkpoints; employees’ work time analysis and reports generation based on the result of acquired data; automation of time-keeping routines, recording business trips, sick-leaves, etc.; integration of biometric technologies into existing access control systems (ACSs).
BioTime will help a company’s head to:
Acquire on-line relevant information about employees’ absence or presence on their working places and their adherence to the labour discipline rules; analyze effectiveness of the working time usage by means of a ramified reports system; streamline personnel management routines.
By implementing BioTime, company’s head achieves the following:
Increase of company’s incomes by reducing the number of employees’ late comings and undertimes; transparent reporting and statistical information; efficient distribution and manipulation of labor resources; elimination of inflated salary fund (undertimes, 'ghost employees', etc.).
BioTime will help a help IT personnel to:
Employ reliable user management tool; solve lost cards and tokens problems; quickly and easily upgrade BioTime configuration and add new functionality without interruption of business processes.
By implementing BioTime IT personnel achieves the following:
Minimization of user management costs; elimination of company expenses for purchase of lost and/or broken-down cards and tokens; quick and centralized installation of BioTime system with minimal efforts; ease of administration, support, upgrade and extension of the BioTime system.
BioTime will help Security service personnel to:
Effectively control employee’s physical access to company’s buildings, offices and checkpoints; create additional passway rules and special access schedules for areas with highest security level; acquire on-line information about employees passing through checkpoints.
By implementing BioTime, Security service personnel achieve the following:
Control of employees instead of their cards; seamless integration of biometric features into existing access security systems; centralized management of the entire access control system; elimination of problems constantly occurring with forgotten ID cards, passwords, stolen tokens.
BioTime will help HR and personnel departments to:
Automatically, quickly and easily generate general or itemized reports both for departments and for the entire company (including remote offices); acquire relevant exhaustive data about all undertimes, overtimes, late comings, truancies; benefit from using an advanced personnel’s working time management tool.
By implementing BioTime, HR and personnel departments achieve the following:
Elimination of hand work when preparing reports; automation of routine time and attendance operations; accuracy and preciseness of decisions made using BioTime time and attendance data; seamless consolidation of previously isolated data to export it to other enterprise information systems; strengthening of labor discipline and self-motivation.
BioTime will help Accounting departments to:
Obtain precise and complete information about hours worked by each employee; export BioTime data to other enterprise information systems; verify and control data in ‘paper’ reports.
By implementing BioTime, Accounting departments achieve the following:
Unprecedented accuracy in payroll processing; wage rates management, ease of payroll calculation for overtimes and night shifts; elimination of expenditures of time and efforts spent for processing of paper documents.
BioTime will help reception to:
Acquire on-line relevant information about employees’ presences and absences on their working places; know when a targeted employee is scheduled to arrive in the office and to share this information with managers and clients (if required).
By implementing BioTime, reception achieves the following:
Automation of enrollment of information about employee’s absences (truancies, sick-leaves, business-trips, etc).
BioTime Enterprise Edition:
Allows you to create unlimited number of company subsidiaries, include in them departments thus modeling real-world hierarchical holding organizational structure of your company no matter how advanced and complicated your organizational structure may be.
BioTime is installed and widely used in more than 800 companies all over the world.
BioTime serves the needs of enterprises on any scale. Small- and medium-sized businesses enjoy the efficiency and affordability of BioTime, its ease of installation and operation, as well as reasonable system requirements.
By means of schedules you can flexibly customize working days for both individual employees and the entire company. All deviations from the defined schedules will be highlighted in BioTime reports.
BioTime is a biometric time an attendance and access control system. BioTime is an extremely easy-to-use with an intuitive user-friendly interface. BioTime employs fingerprints as a main user identifier.
Large-scale businesses can use BioTime in widely-dispersed offices and branches, while centrally managing the system and being able to scale it as the company evolves.
For example, with the help of BioTime many companies have done the following:
Discard available card systems; integrate biometrics into existing enterprise and payroll systems; eliminate manual operations from the HR department’s daily routines; automatically export BioTime reports to existing enterprise systems; integrate biometrics with already deployed access control systems by means of Wiegand interface; generate consolidated reports both for a particular remote office and for the entire company; complete integration of time and attendance and access control systems; drastically boost labor discipline, increase productivity and streamline business processes.
BioTime offers you a complex solution allowing you to automate routine time and attendance tasks, streamline registration of employees’ clock-in/out events, facilitate enrollment of absences and business trips, effectively manage employees’ schedules and policies, etc. Using BioTime you will be able to control cash assets accrued by employees, run payroll calculation relying only on the actual hours worked, increase overall labor discipline and eliminate possible thefts.
The following tasks are things you’ll likely want to accomplish using BioTime Time and Attendance subsystem:
Create and manage schedules; create and manage company policies; create and manage company organizational structure; manage company employees; register events by means of BioTime Clock application; monitor employee’s clock-in/out events by means of BioTime Agent; manually register employee’s clock-in/out events.
Schedules allow to create various precise highly accurate and down to the minute shifts of every sort and kind. You can create calendar schedules, fixed or freelance schedules, shifted schedules, night shifts, etc.
In BioTime, policies are the special rules, which affect the clock-in/-out events and their representation in reports.
With policies you can:
Configure automatic shift ending options; manage schedule abnormalities logging; define lunch time calculations rules and registered events time rounding options.
Organizational structure in BioTime is a hierarchical structure which constituents are: company(s), departments and employees. Company structure management tasks include the following:
Creation of new companies (only Enterprise Edition) and editing information about already created ones; creation, editing and deletion of departments and subdepartments.
The people, who work at the company or at the enterprise (i.e. employees) are the primary characters and, of course, the mainspring in all engineering procedures in this company. To take advantage of the BioTime for time and attendance and access control, you should enroll data of all company’s employees.
Employee’s management includes the following tasks:
Registration of new employees and enrollment of their fingerprints; customization of employees access level; editing data of registered employees; termination of employment; changing employees positions; editing of employees positions and categories references.
BioTime has an unparalleled advantage over other typical time and attendance systems – it uses biometric fingerprint scanner for registration of employees’ clock-in/-out events. BioTime Clock is the application, which to full extent embodies this advantage allowing you to create so called “biometric event registration points”.
To register a new event, employees should place their finger to the attached fingerprint scanner. Employees can also use either their user names and passwords or proximity card readers to register events by means of BioTime Clock.
You can also configure BioTime Clock to be a checkpoint in the access control subsystem BioFortress. This enables BioFortress access schedules and passway rules to be applied for the BioTime Clock event registration.
BioTime Agent is an 'instant notifier' allowing quick and easy monitoring of all events registered by the BioTime system.
BioTime Agent will be especially useful for company heads and HR personnel who want to know exactly when a particular employee has come to work, has he/she been late or came earlier.
In BioTime it is always possible to manually register any event. The user-friendly BioTime Event Registration and Absence Registration wizards will guide you through the process in no time. BioTime operator (or any other employee with sufficient access level) can manually register events, absences and/or delete events registered earlier.
BioTime References will help you to create your own absence reasons and configure holidays and dayoffs in case of need.
Employee’s access control allows you to significantly reduce the risk of unauthorized entry of outsiders into office buildings, minimize probability of information theft, provide transparency of employee’s movements across offices, restrict and/or denies access to highly secured areas.
Only biometrics can provide truly efficient access control, for:
Unique genuine biometric identifiers are used instead of ever-forgotten/stolen cards, tokens, passwords; there is no need to buy new identifiers instead of stolen and/or broken-down ones; biometric identifiers will never expire, wear out and has no limitation by the number of applications.
BioTime will empower you with truly efficient biometric access control together with time and attendance features under the same roof. This combination will give you an unprecedented possibility to organize and maintain highly secure and efficient business processes in your company.
The following tasks are things you’ll likely want to accomplish using BioTime Access Control subsystem (i.e. BioFortress):
Create and manages areas; create and manage checkpoints and assign them to areas; centrally manage and configure all available Gate Server instances (Gate Server enables interoperation between BioTime and biometric access control devices); monitor employee’s movement through checkpoints by means of Watch Tower application.
You can use both biometric devices and card readers from various vendors to control access to your secured premises.
To deploy BioFortress you should complete the following:
Create areas and checkpoints by means of BioFortress Manager Application; configure passway rules and corresponding access schedules for areas and checkpoints (for example you restrict access to highly secured premises); connect and setup biometric access control devices using Gate Server Manager application; configure the display of registered events and create a working place for security personnel by means of a Watch Tower application.
The main goal of BioFortress areas is to help you model the framework of your organization maximally close to the real structure with all your areas (office premises), checkpoints (entrances or way outs) and other elements. You can also group checkpoints by means of areas.
Use new area wizard to create and edit areas.
Checkpoints allow you to create and configure entrance points to office premises (areas). This entrance points are equipped with biometric access control devices and will be used by company employees to access or leave secured areas. Use new checkpoint wizard to create and edit checkpoints.
When creating a checkpoint you should select the area, which this checkpoint will be assigned to. The areas can have many checkpoints (e.g. main entrance, fire exit, stairs, etc). The information about areas and assigned checkpoints is displayed in BioFortress reports and in Watch Tower application.
With passway rules you define access policies for specific secured premises. You can create an unlimited number of different rules both for individual employees and entire divisions and/or company.
Passway rules can be created both for areas and checkpoints. However, checkpoints’ passway rules have a priority over areas’ ones.
When creating or customizing passway rules you can take advantage of special access schedules. With access schedules you can specify exact period of time, within which access to the secured premises for specific employee (s) will be allowed/denied.
Gate Server is responsible for inter-operation between BioTime software and biometric access control devices. To centrally manage all installed Gate Server instances use Gate Server Manager Application.
In addition Gate Server Manager allows you to successfully perform the following actions:
Fine-tune configurations of all Gate Server instances, installed in the local network and connected to the Gate Server Manager; configure checkpoints and devices for each of the connected Gate Server instances; monitor each of the installed and connected Gate Server, start and/or stop them.
Watch Tower is fundamentally designed to enable visual control over employees’ activity on registered checkpoints and to analyze status of biometric access control devices installed and configured to work with the corresponding checkpoints.
Common Watch Tower user tasks include:
Monitoring employees’ movement through various checkpoints, visual check of employee going through control points; monitoring status of devices, configured to work with displayed checkpoint; a user can control a number and location of Watch Tower user interface elements, modify appearance of the main application window, add/remove monitored checkpoints, show/hide the list of company employees.
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www.plavisbiometrics.com
Copyright PlavisBiometrics Solutions 2011. BioTime / Biometric time & attendance and access control system. All Rights Reserved.
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